What You Get With Digital Allotment
Everything your committee needs to run the society smoothly - without the technical headaches
Simple, Transparent Pricing
A 100-member society with 3 optional modules = £336/year (less than £1/day)
Included With Every Society
These core features are included in the base price. No extra charge.
Member Management
What it does: Store all member details in one place - contact information, plot assignments, membership dates, and communication preferences.
Why you need it: When a committee member leaves, everything they knew about members stays in the system. No more hunting through personal email accounts or address books. Search, filter, and export member lists whenever you need them.
Waiting List
What it does: Manage your waiting list with automatic position tracking, annual renewals, and one-click contact when plots become available.
Why you need it: A well-managed waiting list can generate income (see our calculator). More importantly, fair and transparent allocation reduces complaints and disputes.
Estate Management
What it does: Define your site structure - sites, areas, buildings, and plots. Track which plots are let, vacant, or under notice.
Why you need it: Essential foundation for everything else. Know exactly what you have, where it is, and who's responsible for it. Supports multiple sites if your society manages more than one location.
Email Templates
What it does: Create consistent, professional emails for renewals, welcome messages, inspection notices, and more. Templates auto-fill member details.
Why you need it: Saves hours of typing the same messages. Ensures every member gets the same information. New committee members don't need to reinvent the wheel.
Online Payments
What it does: Accept rent and fees online via Stripe. Members can pay by card. Money goes directly to your society's bank account.
Why you need it: Fewer cheques to process. No more chasing cash. Payments are recorded automatically. Members can pay at 2am if they want.
Secure Access
What it does: Role-based access control. Committee members see what they need. Plot holders see their own details. No one sees what they shouldn't.
Why you need it: GDPR requires you to limit access to personal data. You also don't want members editing their own rent records! Proper access control protects everyone.
Optional Modules
Add only what your society needs. Each module is £12.00/year - cancel anytime.
Safety & Compliance
Protect your committee and demonstrate due diligence to insurers and landlords.
Risk Register
What it does: Document hazards on your site, assess their likelihood and impact, record controls, and track review dates.
Why you need it: Insurance companies increasingly expect documented risk assessments. If someone is injured and you have no record of identifying or managing risks, the committee could face personal liability. A simple risk register shows you take safety seriously.
Asset Register
What it does: List everything the society owns - tools, mowers, buildings, fencing, water systems. Track value, condition, purchase dates, and maintenance schedules.
Why you need it: Essential for insurance claims ("What did we lose in the break-in?"). Helps plan budgets ("The mower is 8 years old, we should budget for replacement"). Provides continuity when committee members change.
Incident Manager
What it does: Record accidents, near-misses, and hazards. Built-in RIDDOR decision support tells you if you need to report to the HSE. Track investigations and corrective actions.
Why you need it: Legal requirement to record workplace injuries (yes, even for volunteers). Creates an audit trail if there's ever a claim. Near-miss reporting helps prevent serious incidents before they happen.
Plot Reviews
What it does: Schedule and record Plot Reviews. Track cultivation standards, boundary issues, and rule compliance. Generate letters automatically.
Why you need it: Fair, documented inspections protect against accusations of favouritism. Evidence for tenancy terminations if it comes to that. Helps struggling members before problems escalate.
Financial Management
Track money in, money out, and know where you stand.
Finance Module
What it does: Record income and expenses, categorise transactions, generate reports for AGM or audit. Import bank statements.
Why you need it: The treasurer shouldn't need to maintain personal spreadsheets. Financial records must survive committee changes. Transparent reporting builds member trust.
Contract & Supplier Management
What it does: Track suppliers, contract terms, renewal dates, and costs. Get reminders before contracts expire.
Why you need it: Never miss a contract renewal. Know what you're paying for utilities, maintenance, insurance. Compare year-on-year costs. Essential knowledge often lost when a committee member leaves.
Rent Collection
What it does: Manage rent invoicing, track payments, handle arrears, and generate rent statements. Integrates with online payments for seamless collection.
Why you need it: Rent is your society's lifeblood. Know instantly who's paid, who hasn't, and how much is outstanding. Automated reminders reduce chasing. Clear records for your treasurer and AGM.
Plot List
What it does: Visual dashboard of all plots showing status, current tenant, rent paid, and inspection history at a glance.
Why you need it: Answer "who has plot 23?" instantly. See vacant plots, plots under notice, and allocation history. Essential for plot allocation meetings and waiting list management.
Meetings & Events
Manage your AGM and any bookable spaces.
AGM Manager
What it does: Track attendance at meetings, record proxy votes, generate attendance reports and financial summaries for the AGM pack.
Why you need it: Quorum requirements mean you need accurate attendance records. Historical attendance shows engagement trends. Makes preparing AGM papers much faster.
Book That Space
What it does: If your site has a hall, meeting room, or other bookable space, let members reserve and pay online.
Why you need it: Generate extra income from underused facilities. Eliminate double-bookings. Members can book 24/7 without calling a committee member.
Community & Communications
Keep members informed and build community.
Community Blog
What it does: Let members post updates, share tips, announce events, or list items for sale. Moderated by committee.
Why you need it: Build community beyond the annual meeting. Share knowledge between experienced and new gardeners. Reduce committee workload by letting members help each other.
Volunteer Coordinator
What it does: Organise working parties and volunteer tasks. Track who helps with what. Recognise contributions.
Why you need it: Fair distribution of communal work. Evidence for reduced-work schemes if you offer them. Makes it easier to coordinate site improvements.
Feedback System
What it does: Collect member feedback and suggestions in a structured way. Track responses and outcomes.
Why you need it: Shows members their voice matters. Identifies common concerns before they become complaints. Provides evidence of member engagement.
MailChimp Integration
What it does: Sync your member list with MailChimp for newsletters and announcements. Keeps your mailing list up to date automatically.
Why you need it: Professional newsletters without manual list management. Members added or removed in Digital Allotment are automatically synced. Segment by plot area, membership type, or custom tags.
Analytics & Planning
Understand your data and plan ahead.
Member Analytics
What it does: Dashboard showing membership trends, data quality scores, and key statistics at a glance.
Why you need it: Spot problems early (declining membership, outdated contact details). Prepare accurate reports for landlords or councils. Track progress over time.
Planting Planner
What it does: Help members plan their growing season. Track what's planted where, when to harvest, and what grew well.
Why you need it: Adds real value for members beyond admin. Helps new plot holders get started. Optional feature that some societies love.
Reports & Utilities
What it does: Generate custom reports, export data for audits, and access administrative tools for data maintenance and bulk operations.
Why you need it: Your AGM, auditor, or landlord asks for a report - you can produce it in seconds. Bulk updates save hours of manual work. Data export means you're never locked in.
Support & Accessibility
Help members help themselves, and make support easier for your committee.
AI Help Assistant
What it does: An intelligent chatbot that answers member questions about how to use the system. Designed specifically for elderly users with clear, patient responses.
Why you need it: Reduces "how do I...?" calls to committee members. Available 24/7. Understands context - knows your society's setup and guides members through tasks step by step.
Bug Reporter
What it does: Members can report issues they encounter directly through the system. Committee reviews and escalates to platform support if needed.
Why you need it: Problems get reported properly instead of mentioned in passing at the AGM. Committee can track what's been fixed. We get feedback to improve the platform for everyone.
The Alternative
Many societies try to manage with:
Spreadsheets
Multiple versions, no access control, formulas break, can't use on phone
Personal Email
History lost when secretary changes, no audit trail, GDPR nightmare
Paper Files
Can't search, not backed up, only one person can access at a time
Generic Software
Not designed for allotments, expensive, complex, requires IT skills
Digital Allotment replaces all of this with one purpose-built system that any volunteer can use.
Ready to See It in Action?
Set up your tenant and add the modules you need from the marketplace.